Description

Dear ASCA Business Partners and Exhibitors:

Thank you for partnering with the Association for Student Conduct Administration (ASCA) and our Annual Conference. We know the ASCA Annual Conference is a strategic way for organizations to connect with large numbers of student conduct professionals in a meaningful way. Here are key details about the 2026 Annual Conference:

This will be our first year back in the Washington, D.C. area after three years on the West Coast. This Crystal Gateway Marriott property houses multiple hallway spaces between meeting rooms that will provide high visibility among conference attendees. We also have exhibitor space in other high-traffic areas, such as adjacent to the Plenary Session ballroom and registration area. 

Conference Sponsorship Levels

Gold Level Partners ($10,000) - 2 Sponsorships Available

• Four conference registrations 
• Exhibitor space with two tables with ability to select location(s)^
• Named as Gold sponsor for one all-Conference Session* with the opportunity to greet participants from the stage (3-5 minutes)
• Acknowledged in electronic program and on Conference website
• Access to Conference registrant list before and after event
• Three promotional mentions on ASCA social media
• Advertisement as Gold Level Partner in two pre-Conference newsletters
• Opportunity to host a meeting or reception in the Crystal Gateway Marriott with room fee waived. Other costs such as food/beverage and AV to be paid by the Partner.

Silver Level Partners ($7,000) - 2 Sponsorships Available

• Two conference registrations
• Exhibitor space with one table
• Named as Silver sponsor for one all-Conference Session* with the opportunity to greet participants from the stage (3-5 minutes)
• Acknowledged in electronic program and on Conference website
• Access to Conference registrant list before and after event
• One promotional mention on ASCA social media
• Advertisement as Silver level sponsor in one pre-Conference newsletters

Bronze Level Partners ($4,000)

• One conference registration
• Exhibitor space with one table
• Named as Bronze Level Partner for one all-Conference coffee break or pre-Conference lunch with logo recognition on/around tables
• Acknowledged in electronic program and on Conference website 
• Access to Conference registrant list before and after event

^ Gold Sponsors will have until December 1, 2025 to select exhibit table location(s), with selection occurring in order sponsorship applications and payment are received. If two Gold Sponsors request to sponsor the same All Conference session, preference will be given to when payment was received. 

*All Conference sessions available for sponsorship include: Opening Session; Business Meeting Lunch; Case Law Updates; Awards Luncheon; Public Policy/Closing Session. Sponsorships will be confirmed in the order sponsorship applications and payments are completed.  

Exhibitor Package/Active Business Partner Membership ($1,000) OR Exhibitor Package/Regular ($1,300)

• One conference registration
• Exhibit space with table
• Listed in electronic program and on Conference website
• Access to Conference registrant list after event

On-Site Opportunities

A La Carte Add-ons can be selected during your original sponsorship/exhibitor registration process or added on at a later point. Please note that some add-ons have limited availability. 

Participant Communication & Connections

• ASCA Social Media Shout Out During Conference ($175)
• ASCA Social Media Shout Out Prior to Conference ($125)
• Mention and Logo in Pre-Conference Newsletter ($300)
• Sponsorship of First-Time Attendee Welcome with opportunity to speak ($600)

Branded Items for Participants

• Tote Bags: combined branding of organization logo and ASCA Conference logo on 500 bags; ASCA orders/coordinates ($2,500)
• Water Bottle Sponsorship: combined branding of organization logo and ASCA Conference logo on 500 bottles; ASCA orders/coordinates ($3,000) 
• Conference Lanyard: Organization provides branded lanyard for all Conference attendees to wear for duration of Conference ($4,000)

A La Carte Add-Ons

• Additional Conference Registration ($600)
  • All persons attending the Conference on behalf of partner organizations are required to be registered. This rate is lower than even our advanced and early bird conference rates to support business partner participation.
• Additional Table in Exhibit Area ($300)
• Additional Table in Opening Reception Area during event ($150) 
• Sponsorship of the Conference WiFi: use your company name as the WiFi password ($1,500)
• Sponsorship/Logo Placement at the Registration Check-In Area ($3,000)